Privacy Policy

This Privacy Policy explains how PaperBoy JA Limited (“Paperboy JA”) collect, uses, store, transfers, erases and destroys your Personal Data (as defined below) by your use of our website [https://www.paperboyja.com/ and the provision of goods and services (“Services”) by us to our customers.] In this Privacy Policy, any reference to “we”, “us” and “our” refers to Paperboy JA.

1. DEFINITIONS
‘Personal Data’ means any data (whether stored in an electronic or printed form) relating to a living individual who can be identified

a. from the data; or
b. from the data and other information in the possession of Paperboy JA.

2. PERSONS RESPONSIBLE FOR COLLECTING AND PROCESSING YOUR PERSONAL DATA Your Personal Data is collected and controlled by the officers and employees of Paperboy JA on the basis of the performance of a business relationship to which you are a party or for the taking of steps with a view to entering a business relationship with you for the provision of Services.

3. TYPES OF PERSONAL DATA WHICH MAY BE COLLECTED

3.1. We may collect the following types of Personal Data:
i. Information which is needed for identifying you, such as your name, D.O.B., postal address, home address, business address, telephone number, mobile number, facsimile number, and email address.
ii. Other personal information, such as purchases or orders made by you, interests, quotations, preferences, feedback, and survey responses
iii. Information on payment transactions and data which is necessary for us to process payments on your behalf but at the same time implement fraud prevention measures, including credit / debit card numbers, security code numbers and other such relevant billing details.
iv. Technical information including internet protocol (IP) address, browser type and version, plug in types and versions, operating system and platform and other technology on the devices you use to access this website.
v. Information collected from publicly available resources or forums, including but not limited to information collected from databases we use to carry out compliance checks.
vi. Other information relevant to the provision of the Services.

3.2 This is a non-exhaustive list which is reflective of the varied nature of the Personal Data processed as part of printing company.

4. HOW WE COLLECT YOUR PERSONAL DATA

We will collect your Personal Data in the following circumstances:
i. When you request an estimate for our Services, purchase our Services, request marketing to be sent to you, give us feedback.
ii. When you make an enquiry in person, via email, instant messenger including but not limited to Whatsapp, over the telephone or any other medium which Paperboy JA may be contacted.
iii. When you are browsing our website using ‘cookies’.

5. HOW PAPERBOY JA USES PERSONAL DATA

5.1 We may use your Personal Data for the following purposes:
i. Where we need to perform the Services to you or where we are about to enter a business relationship with you to provide the Service.
ii. To manage and /or administer your relationship with our office, including processing payments, invoicing, or providing any ancillary services to you.
iii. You may be contacted for us to confirm their identity where such action is relevant for compliance purposes.
iv. To manage our relationship with you including providing updates, reminders, requests and directions relevant to our business relationship with you or our legal obligations.
v. To protect the security of communication systems, websites and other systems, and to detect security threats, fraud or other criminal or malicious activities against our office or our customers.
vi. Upon receipt of instruction or request from you or any third party authorized by you.
vii. For the purposes of communication with you through approved channels of communications and where necessary to keep you up to date on the latest products, announcements, and other information.
viii. To provide you with newsletters, surveys, emails, updates and other general communications and marketing in the context of the sale of the Services offered by us or similar goods and services offered by us.

5.2 You have the option to request that we do not send any such communication to you. If you do not wish to receive
newsletters, updates and other general communications and marketing please contact email info@paperboyja.com or telephone us at (876) 922-5483, (876) 648-5943.

6. HOW WILL WE SHARE YOUR PERSONAL DATA? 6.1 We will limit sharing of your Personal Data as follows:
• We may share your Personal Data with any government agency in Jamaica (including financial institutions and regulatory bodies) for the purposes of fraud and crime prevention purposes.
• We may share your Personal Data with any third- party to whom we assign or novate any of the rights or obligations of Paperboy JA.
• We will otherwise only disclose your Personal Data when you direct us or give us permission to do so, when we are required by applicable law or regulations or judicial or official request to do so, or as required to investigate actual or suspected fraudulent or criminal activities.
• We may also use aggregated Personal Data and statistics for the purpose of monitoring website usage to help us develop our website and our Services.

6.2 We may also share your Personal Data with a variety of the following categories of third parties as necessary:
• Our professional advisers such as lawyers and accountants.
• Professional indemnity or other relevant insurers.
• Regulators/tax authorities/corporate registries.
• Third parties to whom we outsource certain including but limited to, document processing and translation services, confidential waste disposal, IT systems or software providers, IT Support service providers, document and information storage providers.
• Third party postal or courier providers who assist us in delivering documents related to a matter.

6.3 Please note this list is non-exhaustive and there may be other examples where we need to share your Personal Data with other parties to provide the Services

7. CAN YOU REFUSE TO SHARE PERSONAL DATA WITH US?

7.1 Personal Data is received by us on a voluntary basis and upon request from us on the basis of us being in compliance with the laws of Jamaica.
7.2 Where, however, you do not provide us with the Personal Data requested by our office, we may be delayed or unable to provide the Services to you.

8. SECURITY

8.1 We take appropriate technical and organizational measures to keep your Personal Data confidential and secure and your Personal Data is stored [both electronic and paper format.]
8.2 All of our employees, workers and who have access to, and are associated with the processing of your Personal Data, are obliged to respect the confidentiality of such Personal Data.
8.3 We, however, do not make any representations or warranties that your Personal Data may not be accessed, disclosed, altered, or destroyed by breach of such safeguards. We will notify you immediately in the event of a security breach

9. TRANSFER OR PERSONAL DATA

9.1 There may be circumstances in which your Personal Data would be transferred to a territory outside of Jamaica and such territory may not provide for an adequate level of data protection as granted in Jamaica.
9.2 When making such transfers, we shall ensure that they are subject to appropriate safeguards in accordance with any applicable data protection legislation.
9.4 Your consent must be given for such transfer of Personal Data, and you should not hold us liable for the manner in which their Personal Data is held or processed by any third parties which are situated outside Jamaica.

10. RETENTION OF PERSONAL DATA

10.1 We will generally retain your Personal Data provided to us either physically or electronically during our business relationship for a period as may be reasonably necessary to fulfil the purposes it was collected for including legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe it is necessary including but not limited to the prospect of litigation in respect of our business relationship with you. Thereafter our files may be destroyed, and we are not obliged to provide you with any notice of such destruction.

11. WHAT ARE YOUR RIGHTS WITH RESPECT TO DATA PROTECTION?

11.1 You will have the following rights with respect to your Personal Data:
• Access: You are entitled to ask us if we are processing your Personal Data and, if we are, you can request access to your Personal Data. This enables you to receive a copy of the Personal Data we hold about you and certain other information regarding the Personal Data;
• Rectification: You are entitled to request that any incomplete or inaccurate Personal Data we hold about you is rectified. If you are entitled to rectification and if we have shared your Personal Data with others, we will notify them about the rectification where possible. If you make such a request, where possible and lawful to do so, we will also tell you who we have shared their Personal Data with so that you may contact them directly.
• Erasure: You are entitled to ask us to delete or remove Personal Data in certain circumstances such as where we no longer need it or if you withdraw your consent (where applicable). There are also certain exceptions where we may refuse a request for erasure, for example, where the Personal Data is required for compliance with local laws or in connection with claims. If you are entitled to erasure and if we have shared their Personal Data with others, we will notify them about the erasure where possible.
• Restriction: You are entitled to ask us to suspend the processing of your Personal Data, for example, if you would like for us to establish its accuracy or the reason for processing it;
• Transfer: You may request that we transfer certain of your Personal Data to another party;
• Objection: You are entitled to ask us to stop processing your Personal Data in certain circumstances, for example, where the processing is likely to cause substantial damage or distress except if we can demonstrate compelling legal grounds for the processing. You also have the right to object where we are processing your Personal Data for direct marketing purposes. You may opt-out of receiving direct marketing from us at any time.
• Automated decisions: You may contest any automated decision made about yourself where this has a legal or similar significant effect and ask for it to be reconsidered.
• Consent: If we rely on your consent (or explicit consent) as our legal basis for processing your Personal Data, you may withdraw your consent at any time. However, we note that this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain goods and services to you. We will of course advise you, if this is the case, at the time you withdraw your consent.

11.2 Please note that some of these rights may be limited where we have an overriding interest or legal obligation to continue to process your Personal Data
11.3 If you would like to exercise any of the abovementioned rights, you may contact info@paperboyja.com or telephone us at (876) 922-5483, (876) 648-5943.

12. CORRECTING AND UPDATING PERSONAL DATA

12.1 You must inform us immediately where your Personal Data has changed, or where you believe that the Personal Data we hold is inaccurate.
12.2 Our office will not be held responsible for any loss that may arise due to us having any inaccurate, incomplete, or otherwise deficient Personal Data which you or any third-party entity have provided to us.

13. CHANGES TO THIS PRIVACY STATEMENT

We may make changes to this Privacy Policy from time to time. To ensure that you are always aware of how we use your Personal Data we will update this Privacy Policy from time to time to reflect any changes to our use of your Personal Data. We may also make changes as required to comply with changes in applicable law or regulatory requirements. Where it is practicable, we will notify you by email of any significant changes. However, we encourage you to review this Privacy Policy periodically to be informed of how we use their Personal Data.

14. LINKS TO THIRD PARTY WEBSITES

14.1 Our website, newsletters, email updates and other communications may, from time to time, contain links to and from the websites of others. The Personal Data that you provide through these websites is not subject to this Privacy Policy and the treatment of your Personal Data by such websites is not our responsibility.
14.2 If you follow a link to any other websites, please note that these websites have their own privacy notices which will set out how their Personal Data is collected and processed when visiting those sites.

15. AUTOMATED TECHNOLOGIES OR INTERACTIONS

As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies [server logs] and other similar technologies. We may also receive Technical Data about you if you visit other website employing out cookies.

16. COOKIES

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For further information about the cookies we use, please review our Cookie Policy.

17. APPLICABLE LAW

This Privacy Policy shall be governed by and construed in accordance with the laws of Jamaica.